MAHPERD
MAHPERD
BY-LAWS
By-Laws of the
Maine Association for Health, Physical Education, Recreation and Dance
Article I: Name
Section 1: This organization shall be called the Maine Association for
Health, Physical Education, Recreation and Dance (MAHPERD)
herein known as the Association.
Article II: Aims
Section 1: The aims of the Association
(a)To promote a wide and informed interest in health, physical
education, recreation and dance
(b)To acquire and disseminate accurate and pertinent
information to the membership, schools/agencies and allied
professional organizations concerned with HPERD
(c)To provide means of promotion to secure adequate
programs to meet the needs of the people of Maine
(d)To cooperate with, support and promote the Eastern District
Association of the American Alliance for Health,
Physical Education, Recreation and Dance
(e) To cooperate with, support and promote the American
Alliance for Health, Physical Education, Recreation and
Dance
Article III: Organization and Structure
Section 1: The Association shall be governed by the Executive Board
consisting of the:
President
President-Elect
Immediate Past-President
Discipline Vice Presidents
Discipline Vice President- Elects
Recording Secretary
Treasurer
Student Representative
Parliamentarian,
EDA Council Representatives
Webmaster
Newsletter Editor,
Jump/Hoops for Heart Coordinator,
Archivist
Dept. of Education Liaison
Other Board Liaisons appointed by the President
Section 2: Executive Director shall serve as the Executive Board liaison to
all MAHPERD projects and activities to assure continual
progress and continuity from year to year.
Section 3: The Association shall include the following disciplines: Health,
Physical Education, Recreation and Dance
Section 4: The Association shall hold a minimum of 4 business meetings
per year, one of which shall be held during the Annual
MAHPERD Conference.
Section 5: A student section governed by and for students shall report
directly to the Maine Council for Services representative and
the chair of the Student Committee.
Section 6: The following standing committees shall be maintained by and
provide a report to the Executive Board as deemed necessary:
a. Budget Committee (composed of the President, President-elect, Treasurer and Executive Director
b. Nominating Committee (chaired by the Immediate Past President)
c. Honor Awards ( shall consist of six past Honor Award recipients, committee members and chair to be appointed by the President)
d. Advocacy Committee
e. Promotional Committee
f. Fundraising Committee
g. Membership Committee
h. By-Laws Committee
i. Conference Planning Committee
j. Student Committee
Section 7: The President shall establish other committees as needed and
these committees shall function only for the year they are
established unless they are reappointed by the incoming
President.
Section 8: All committee members representatives and others shall be
MAHPERD members and may be invited to attend certain
meetings pertaining to committee duties.
Article IV: Membership
Section 1: The Association shall consist of Professional, Student, Retired
and Honorary members.
a. A person gains membership rights by paying dues
annually.
Section 2: Professional membership shall be open to all persons actively
engaged or interested in one or more of the various aspects of
health education, physical education, recreation or dance and
shall have voting rights and privileges.
Section 3: Student members shall include those interested or actively
engaged in same areas as mentioned in Section 2.
a: Student members shall have voting rights and privileges.
Section 4: Honorary membership shall be limited to those individuals who
have been recipients of MAHPERD’s highest award or
distinguished leaders and have voting rights and privileges.
Section 5: Retired membership shall include those interested or engaged
in same areas as mentioned in Section 2.
a. Retired members shall have voting rights and privileges.
Article V: Government
Section 1: The business of the Association shall be conducted by the
Executive Board subject to approval of the association as
hereinafter provided.
Article VI: Officers and Duties
Section 1: The officers of the Association shall be the President,
President-Elect, Immediate Past President
VP and VP-Elect for Health Education
VP and VP-Elect for Physical Education
VP and VP-Elect for Recreation
VP and VP-Elect for Dance
Recording Secretary
Treasurer
Student Representative
Parliamentarian (ex-officio)
as hereinafter provided
1a: The officers will be elected at the annual business
meeting of the general membership held at the annual
MAHPERD Conference.
Section 2: The President shall act as Chairperson at all meetings of the
Association and of the Executive Board.
2a. He/she will serve as program coordinator during his/her
term of office.
2b. The President may succeed himself/herself at the
discretion of the Executive Board upon the death or
resignation of the President-Elect.
Section 3: The President-Elect shall automatically succeed to the office
of the President at the conclusion of the next annual MAHPERD
Conference, shall act for the President in his/her absence and
in the case of death or resignation of the President, shall
succeed the President for his/her unexpired term in addition to
the regular term of office which the President-Elect would
normally hold.
3a. The President-Elect shall assist the President with
coordination of the program during his/her term of office,
shall co-chair the MAHPERD Conference Planning
Committee and carry out other duties, as may be required
by the President and or the Executive Board.
Section 4: Each Discipline Vice President shall act as Chairperson of
his/her respective division. He/she shall assume responsibility
for activities conducted throughout the year by his/her
respective discipline.
4a. The Vice President is responsible for planning the
sessions in his/her discipline for the annual MAHPERD Conference.
Section 5: The Vice President-Elects shall assist the Vice Presidents of
their respective disciplines and shall automatically succeed to
the office of the Vice President at the conclusion of the next
annual MAHPERD Conference.
5a. The Vice President-Elect shall act for the Vice President
in his/her absence and in the case of death or resignation of
the Vice President, shall succeed the Vice President for
his/her unexpired term in addition to the regular term of
office which the President-Elect would normally hold.
Section 6: The Recording Secretary shall keep all records of the
Association and inform members of all proceedings of the
Executive Board and other Association activities.
6a. The Recording Secretary is elected for a two year term and
may be re-elected for consecutive terms.
Section 7: The Treasurer shall act as the custodian of all funds of the
Association, complete all financial transactions keeping
accurate records for reporting to the Executive Board and
the membership.
7a. The Treasurer is elected for a two year term and may be
re-elected for consecutive terms.
Section 8: The President, with approval of the Executive Board, shall
appoint a member of the Association to complete the
unexpired term of any office caused by death or resignation
and not provided elsewhere in the by laws.
Section 9: The Student Representative shall assist the Conference
Planning Committee in planning for the student sessions at the
annual MAHPERD Conference.
9a. The Student Representative shall be elected at the
annual business meeting at the at the MAHPERD
Conference.
9b. The term of office shall be one year and may be
re-elected for conservative terms.
Article VII: Honor Awards
Section 1: Honor Awards may be given for meritorious service as provided
for in the operating code of the Honor Awards Committee.
Section 2: Any member of the Association and/or any school administrator
may submit the name of a candidate for an Honor Award to the
Chairperson of the Honor Awards Committee for presentation to
the committee.
Section 3: Honor Awards shall be presented at the annual MAHPERD
Conference.
Section 4: The Honor Awards are
(1) Worthy of Praise
(2) Distinguished Leadership
(3) Worthy of Highest Praise for Distinguished Leadership
(4) Layperson Award
(5) Teacher of the Year.
Section 5: Other awards may be given for outstanding professional
Contributions as determined by the MAHPERD Executive Board
Article VIII: Communications
Section 1: The Newsletter of the Association shall be the official
publication and shall be distributed to the members of the
Association a minimum of 4 times a year by the Newsletter
Editor.
1a. It may be sent to other selected persons and other state
newsletter editors.
Section 2: The Association will have a website, maintained by a
Webmaster as an additional means of communication with the
membership.
Article IX: Amendments
Section 1: Any member of the Association may propose an amendment to
the by laws. This proposed amendment must be submitted, in
writing, to the Recording Secretary who in turn shall present it
to the Executive Board for consideration.
Section 2: A vote of the majority of the Executive Board members and
Board Liaisons shall constitute approval.
Section 3: If a proposed amendment is approved by the Executive Board it
is then submitted to the membership of the Association for
final approval or disapproval.
Section 4: A vote of two-thirds of the general membership present at the
annual business meeting is required to amend by laws.
Article X: Election of Officers
Section 1: Prior to the annual business meeting, the
Executive Board and the Chairpersons of committees will
submit recommendations to the Nominating Committee, which
will solicit acceptances from prospective candidates.
Section 2: At the annual business meeting, the Nominating Committee
shall submit to the membership a slate of candidates for the
offices of President- elect, Vice President-Elect for Health,
Physical Education, Recreation and Dance, Recording
Secretary, Treasurer.
Section 3: At the annual business meeting, nominations may also be made
from the floor providing the person nominated from the floor
had previously agreed to accept if elected.
3a.The President-Elect shall serve a period of one year and
shall not succeed himself/herself in the same office
except as provided for in Article VI, Section 2.
3b. Each of the Vice-President-Elects shall serve for a period
of one year and shall not succeed himself/herself in the
same office except as provided for in Article VI, Section
5.
3c. The Recording Secretary and Treasurer shall serve for a
period of two years and may succeed themselves
indefinitely at the discretion of the Association
membership.
3d. The President, with the approval of the Executive Board,
shall appoint a member of the Association to complete
an unexpired term.
Article XI: Executive Board
Section 1: Administrative control and executive authority of the
Association shall be vested in the Executive Board.
1a. All Executive Board members shall be MAHPERD and
AAHPERD members.
Section 2: It shall be the duty of the Executive Board to oversee the hiring
of the Executive Director put into effect the rules and
regulations passed by the body and take official action in
emergency situation between meetings of the membership.
2a. The Executive Board shall meet a minimum of four times
during the year giving two weeks notice for each
meeting.
2b. Special meetings of the Board may be called by the
President.
Section 3: A quorum of the Executive Board and Board Liaisons shall be
present to conduct business at any board meeting.
3a. Fifty percent plus one constitutes a quorum.
Article XII: Executive Director
Section 1: Candidates will be interviewed by the hiring committee made
up with representation from the Executive Board, Board Liaisons and the general membership.
1a. This hiring committee will be appointed by the President
and President-Elect with approval of the Executive
Board.
Article XIII: Meetings
Section 1: The annual MAHPERD Conference shall be held each year. At
this time there shall be an annual business meeting in which all
members present shall be permitted to participate and vote.
1a. Special meetings of the general membership may be called by
the President and /or Exective Board to allow general
membership to vote on an issue, which requires immediate
action.
1b. Due notice of all meetings shall be sent to each member with
as much lead time as possible.
1c. A quorum shall consist be determined by the members present.
Article XIV: Rules of Order
Section 1: Robert’s Rule of Order shall govern all meetings of the
Association.
Article XV: Dues
Section 1: The annual dues of the Association shall be recommended by
the Executive Board to general membership and voted on at
the annual business meeting.
11/5/2006