MAHPERD

BY-LAWS

 

By-Laws of the

Maine Association for Health, Physical Education, Recreation and Dance

  

Article I:   Name

Section 1: This organization shall be called the Maine Association for

                Health, Physical Education, Recreation and Dance (MAHPERD)

                herein known as the Association.

 

Article II: Aims

          Section 1: The aims of the Association

                         (a)To promote a wide and informed interest in health, physical

                               education, recreation and dance

                         (b)To acquire and disseminate accurate and pertinent

                              information to the membership, schools/agencies and allied

                              professional organizations concerned with HPERD

                         (c)To provide means of promotion to secure adequate

                              programs to meet the needs of the people of Maine

                         (d)To cooperate with, support and promote the Eastern District

                              Association of the American Alliance for Health,

           Physical Education, Recreation and Dance

                          (e) To cooperate with, support and promote the American

                               Alliance for Health, Physical Education, Recreation and

                               Dance

 

Article III: Organization and Structure

          Section 1: The Association shall be governed by the Executive Board

                         consisting of the:

      President

      President-Elect

      Immediate Past-President

      Discipline Vice Presidents

                         Discipline Vice President- Elects

      Recording Secretary

                         Treasurer

      Student Representative

      Parliamentarian,

                         EDA Council Representatives

      Webmaster

      Newsletter Editor,

                         Jump/Hoops for Heart Coordinator,

      Archivist

      Dept. of Education Liaison

      Other Board Liaisons appointed by the President

          Section 2:  Executive Director shall serve as the Executive Board liaison to

                          all MAHPERD projects and activities to assure continual

                          progress and continuity from year to year.

          Section 3: The Association shall include the following disciplines: Health,

                          Physical Education, Recreation and Dance

          Section 4: The Association shall hold a minimum of 4 business meetings

                         per year, one of which shall be held during the Annual

                         MAHPERD Conference.

          Section 5: A student section governed by and for students shall report

                         directly to the Maine Council for Services representative and

                         the chair of the Student Committee.

          Section 6: The following standing committees shall be maintained by and

                         provide a report to the Executive Board as deemed necessary:

a.      Budget Committee (composed of the President, President-elect, Treasurer  and Executive Director

b.     Nominating Committee (chaired by the Immediate Past President)

c.      Honor Awards ( shall consist of six past Honor Award recipients, committee members and chair to be appointed by the President)

d.     Advocacy Committee

e.      Promotional Committee

f.       Fundraising Committee

g.     Membership Committee

h.     By-Laws Committee

i.        Conference Planning Committee

j.       Student Committee

Section 7: The President shall establish other committees as needed and

                these committees shall function only for the year they are

                established unless they are reappointed by the incoming

                President.

Section 8:  All committee members representatives and others shall be

                 MAHPERD members and may be invited to attend certain

                 meetings pertaining to committee duties.

 

Article IV: Membership

          Section 1: The Association shall consist of Professional, Student, Retired

                and Honorary members.

a. A person gains membership rights by paying dues

      annually.

          Section 2: Professional membership shall be open to all persons actively

      engaged or interested in one or more of the various aspects of

      health education, physical education, recreation or dance and

      shall have voting rights and privileges.

               Section 3: Student members shall include those interested or actively

      engaged in same areas as mentioned in Section 2.

a: Student members shall have voting rights and privileges.

          Section 4: Honorary membership shall be limited to those individuals who

               have been recipients of MAHPERD’s highest award or

               distinguished leaders and have voting rights and privileges.

          Section 5:  Retired membership shall include those interested or engaged

                           in same areas as mentioned in Section 2.

a.      Retired members shall have voting rights and privileges.

         

Article V: Government

          Section 1: The business of the Association shall be conducted by the

                          Executive Board subject to approval of the association as

                          hereinafter provided.

 

Article VI: Officers and Duties

          Section 1: The officers of the Association shall be the President,

      President-Elect, Immediate Past President

      VP and VP-Elect for Health Education

      VP and VP-Elect for Physical Education

      VP and VP-Elect for Recreation

      VP and VP-Elect for Dance

      Recording Secretary

      Treasurer

      Student Representative

      Parliamentarian (ex-officio)

      as hereinafter provided

1a: The officers will be elected at the annual business

      meeting of the general membership held at the annual

      MAHPERD Conference.

Section 2: The President shall act as Chairperson at all meetings of the

                Association and of the Executive Board.

2a. He/she will serve as program coordinator during his/her

      term of office.

2b. The President may succeed himself/herself at the

               discretion of the Executive Board upon the death or

               resignation of the President-Elect.

Section 3: The President-Elect shall automatically succeed to the office

                of the President at the conclusion of the next annual MAHPERD

                Conference, shall act for the President in his/her absence and

                in the case of death or resignation of the President, shall

                succeed the President for his/her unexpired term in addition to

                the regular term of office which the President-Elect would

                         normally hold.

3a. The President-Elect shall assist the President with

  coordination of the program during his/her term of office,

                           shall co-chair the MAHPERD Conference Planning

                     Committee and carry out other duties, as may be required

                     by the President and or the Executive Board.

Section 4: Each Discipline Vice President shall act as Chairperson of

               his/her respective division. He/she shall assume responsibility

     for activities conducted throughout the year by his/her

     respective discipline.

4a. The Vice President is responsible for planning the

sessions in his/her discipline for the annual MAHPERD     Conference.

Section 5: The Vice President-Elects shall assist the Vice Presidents of

                their respective disciplines and shall automatically succeed to

                the office of the Vice President at the conclusion of the next

                annual MAHPERD Conference.

5a. The Vice President-Elect shall act for the Vice President

                           in his/her absence and in the case of death or resignation of

                                   the Vice President, shall succeed the Vice President for

                             his/her unexpired term in addition to the regular term of

                             office which the President-Elect would normally hold.

Section 6: The Recording Secretary shall keep all records of the

                Association and inform members of all proceedings of the

                Executive Board and other Association activities. 

6a. The Recording Secretary is elected for a two year term and

      may be re-elected for consecutive terms.

Section 7: The Treasurer shall act as the custodian of all funds of the

                Association, complete all financial transactions keeping

      accurate records for reporting to the Executive Board and

      the membership.

7a. The Treasurer is elected for a two year term and may be

      re-elected for consecutive terms.

Section 8: The President, with approval of the Executive Board, shall

                appoint a member of the Association to complete the

                unexpired term of any office caused by death or resignation

                and not provided elsewhere in the by laws.

Section 9: The Student Representative shall assist the Conference

                Planning Committee in planning for the student sessions at the

                annual MAHPERD Conference.

9a. The Student Representative shall be elected at the

       annual business meeting at the at the MAHPERD

       Conference.

9b. The term of office shall be one year and may be

      re-elected for conservative terms.

 

Article VII: Honor Awards

Section 1: Honor Awards may be given for meritorious service as provided

               for in the operating code of the Honor Awards Committee.

Section 2: Any member of the Association and/or any school administrator

               may submit the name of a candidate for an Honor Award to the

               Chairperson of the Honor Awards Committee for presentation to

               the committee.

Section 3: Honor Awards shall be presented at the annual MAHPERD

               Conference.

Section 4: The Honor Awards are

       (1) Worthy of Praise

       (2) Distinguished Leadership

       (3) Worthy of Highest Praise for Distinguished Leadership

       (4) Layperson Award

       (5) Teacher of the Year.

Section 5: Other awards may be given for outstanding professional

                Contributions as determined by the MAHPERD Executive Board

 

Article VIII: Communications

Section 1: The Newsletter of the Association shall be the official

                publication and shall be distributed to the members of the

                Association a minimum of 4 times a year by the Newsletter

               Editor.

1a. It may be sent to other selected persons and other state

      newsletter editors.

Section 2: The Association will have a website, maintained by a

                Webmaster as an additional means of communication with the

      membership.

 

Article IX: Amendments

Section 1: Any member of the Association may propose an amendment to

      the by laws. This proposed amendment must be submitted, in

      writing, to the Recording Secretary who in turn shall present it

      to the Executive Board for consideration.

Section 2: A vote of the majority of the Executive Board members and

                Board Liaisons shall constitute approval.

Section 3: If a proposed amendment is approved by the Executive Board it

                is then submitted to the membership of the Association for

                final approval or disapproval.

Section 4: A vote of two-thirds of the general membership present at the

               annual business meeting is required to amend by laws.

 

Article X: Election of Officers

          Section 1: Prior to the annual business meeting, the

                         Executive Board and the Chairpersons of committees will

                         submit recommendations to the Nominating Committee, which

      will solicit acceptances from prospective candidates.

          Section 2: At the annual business meeting, the Nominating Committee

      shall submit to the membership a slate of candidates for the

      offices of President- elect, Vice President-Elect for Health,

      Physical Education, Recreation and Dance, Recording 

      Secretary, Treasurer.

Section 3: At the annual business meeting, nominations may also be made

               from the floor providing the person nominated from the floor

               had previously agreed to accept if elected.

3a.The President-Elect shall serve a period of one year and

      shall not succeed himself/herself in the same office

      except as provided for in Article VI, Section 2.

3b. Each of the Vice-President-Elects shall serve for a period

     of one year and shall not succeed himself/herself in the

     same office except as provided for in Article VI, Section

     5.

3c. The Recording Secretary and Treasurer shall serve for a

      period of two years and may succeed themselves

      indefinitely at the discretion of the Association

      membership.

3d. The President, with the approval of the Executive Board,

     shall appoint a member of the Association to complete

     an unexpired term.

 

Article XI: Executive Board

          Section 1: Administrative control and executive authority of the

                         Association shall be vested in the Executive Board.

1a. All Executive Board members shall be MAHPERD and

      AAHPERD members.

          Section 2: It shall be the duty of the Executive Board to oversee the hiring

                         of the Executive Director put into effect the rules and  

                         regulations passed by the body and take official action in

                         emergency situation between meetings of the membership.

2a. The Executive Board shall meet a minimum of four times

      during the year giving two weeks notice for each

      meeting.

2b. Special meetings of the Board may be called by the

      President.

Section 3: A quorum of the Executive Board and Board Liaisons shall be

                present to conduct business at any board meeting.

3a. Fifty percent plus one constitutes a quorum.

 

Article XII: Executive Director

Section 1: Candidates will be interviewed by the hiring committee made

up with representation from the Executive Board, Board Liaisons and the general membership.

                             1a. This hiring committee will be appointed by the President

                                   and President-Elect with approval of the Executive

                                   Board.

Article XIII: Meetings

          Section 1: The annual MAHPERD Conference shall be held each year. At

                         this time there shall be an annual business meeting in which all

                         members present shall be permitted to participate and vote.

1a. Special meetings of the general membership may be called by

      the President and /or Exective Board to allow general

       membership to vote on an issue, which requires immediate

       action.

1b. Due notice of all meetings shall be sent to each member with   

      as much lead time as possible.

1c. A quorum shall consist be determined by the members present.

Article XIV: Rules of Order

          Section 1: Robert’s Rule of Order shall govern all meetings of the

                         Association.

Article XV: Dues

          Section 1: The annual dues of the Association shall be recommended by

                          the Executive Board to general membership and voted on at

                         the annual business meeting.

 

11/5/2006